ActionAid Tanzania Vacancies 2026: Executive Coordinator Job

ActionAid Tanzania is inviting qualified and experienced professionals to apply for the position of Executive Coordinator in Dar es Salaam. This opportunity is suitable for candidates with strong executive coordination, office administration, governance, and Board secretariat experience who can support effective organisational leadership and decision-making.

The role requires a highly organised professional with excellent communication skills, sound judgement, and the ability to handle confidential information. Applicants should have relevant academic qualifications and substantial experience coordinating executive activities, Board meetings, and governance processes.

Why Work at ActionAid Tanzania?

ActionAid Tanzania is part of an organisation working in the non-profit sector. Joining the organisation offers professionals an opportunity to apply their administrative, coordination, and governance expertise in a mission-driven working environment.

The Executive Coordinator position is particularly suited to someone who enjoys working with senior leadership, coordinating official engagements, maintaining accurate records, and strengthening communication between staff and stakeholders.

ActionAid Tanzania Vacancies 2026 Overview

The available vacancy details are outlined below:

• Job Title: Executive Coordinator
• Organisation: ActionAid Tanzania
• Sector: Non-profit Organisation Management
• Duty Station: Dar es Salaam, Tanzania
• Position Type: Executive coordination and administration
• Application Method: Email
• Application Email: jobs.tanzania@actionaid.org
• CC: agness.gondwe@actionaid.org

Executive Coordinator Job Description

The Executive Coordinator will support executive coordination and administrative functions, particularly those relating to Board meetings, governance processes, official engagements, documentation, and follow-up on organisational decisions.

The successful candidate should be able to organise meetings and events, prepare professional minutes and reports, maintain confidential records, and establish productive working relationships with colleagues and external stakeholders.

Key Responsibilities

Based on the experience and skills outlined in the vacancy requirements, the role calls for the ability to:

• Coordinate executive activities, meetings, and official functions.
• Support Board meetings and related governance processes.
• Prepare meeting minutes, manage records, and follow up on decisions and action points.
• Maintain effective communication and liaison with staff and stakeholders.
• Prepare reports and other professional correspondence.
• Organise administrative information and documentation accurately.
• Handle confidential and sensitive information with integrity and discretion.
• Support effective planning, organisation, and coordination of office activities.

Qualifications and Requirements

Applicants interested in the Executive Coordinator position should meet the following requirements:

Academic Qualifications

Candidates must hold a Bachelor’s degree from a recognised institution in one of the following fields or a related discipline:

• Public Administration
• Business Administration
• Management
• Governance
• Secretarial Studies
• Office Administration
• Law
• Public Relations
• International Relations

A Master’s degree or relevant professional qualification in Management, Governance, Administration, Law, or Corporate Governance will be an added advantage.

Professional Experience

Applicants should have at least five years of relevant hands-on experience in executive coordination, office administration, Board or committee secretariat support, or a similar role. Experience in an NGO or international organisation is preferred.

Candidates should also demonstrate experience in:

• Coordinating Board meetings and governance activities.
• Taking professional minutes and managing official records.
• Following up on decisions and action points.
• Coordinating meetings, events, and official functions.
• Liaising with staff and other stakeholders.
• Preparing reports and handling confidential documents.

Skills and Competencies

The ideal candidate should demonstrate strong organisational, analytical, communication, and administrative abilities. Important skills include:

• Excellent written and verbal communication.
• Professional minute-taking and report-writing.
• Strong planning, coordination, and organisational skills.
• Effective stakeholder engagement and relationship management.
• Strategic thinking, problem-solving, and decision-making.
• Ability to work independently with minimal supervision.
• Sound judgement, initiative, integrity, and discretion.
• Strong teamwork and interpersonal skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Good computer, secretarial, and administrative skills.

How to Apply for ActionAid Tanzania Vacancies

Qualified candidates should prepare their application documents and submit them by email.

Application instructions:

1. Prepare an updated CV highlighting relevant executive coordination, administrative, and governance experience.
2. Include a reference letter from your direct line manager.
3. Send both documents to jobs.tanzania@actionaid.org.
4. Copy agness.gondwe@actionaid.org in the email.

Applicants should ensure that their CV clearly demonstrates their experience supporting Board meetings, managing official records, coordinating executive activities, and maintaining professional stakeholder relationships.

Tips to Strengthen Your Application

To improve your application, make sure your experience aligns closely with the requirements of the position.

• Highlight relevant experience: Clearly explain your work in executive coordination, office administration, and Board or committee secretariat support.
• Demonstrate governance expertise: Include examples of meeting coordination, minute-taking, records management, and tracking action points.
• Show strong communication skills: Emphasise your experience preparing reports, professional correspondence, and meeting documentation.
• Mention your computer skills: Clearly state your proficiency in Microsoft Word, Excel, and PowerPoint.
• Demonstrate confidentiality and integrity: Highlight responsibilities that required discretion, sound judgement, and the handling of sensitive information.
• Check your documents: Ensure your CV and reference letter are complete and professionally presented before submission.

Final Thoughts

The ActionAid Tanzania Executive Coordinator vacancy presents an opportunity for an experienced administrative and governance professional to contribute to effective executive coordination in the non-profit sector. Candidates with the required qualifications, at least five years of relevant experience, and strong organisational and communication skills should prepare their CV and reference letter and submit them to the designated email addresses.

Before applying, review your documents carefully and ensure they demonstrate the experience and competencies required for the position. The supplied vacancy information does not specify a closing date, so applicants should contact the organisation or check its official website for any further application updates.