The South African government is inviting applications from suitably qualified candidates for the position of Registry Clerk in Pretoria, Hatfield. The post offers permanent employment at Salary Level 05, with an annual salary of R237,453.
This opportunity is suitable for applicants who have completed Grade 12 and are interested in administrative, records management and registry services. No previous work experience is required, making it a potential entry-level opportunity for young job seekers and other eligible candidates.
Applicants with basic knowledge of filing procedures, document management and computer operations are encouraged to consider this vacancy.
Why Consider the Registry Clerk Position?
The Registry Clerk role provides an opportunity to work in a government administrative environment while supporting the management and preservation of official documents and records.
The position involves handling physical and electronic correspondence, maintaining filing systems, managing records and assisting with archival processes. It can also help successful candidates develop practical experience in public administration and document management.
Furthermore, the post is permanent and does not require previous work experience, although applicants must meet the stated educational and competency requirements.
Registry Clerk Vacancy Overview
| Vacancy Details | Information |
|---|---|
| Position | Registry Clerk |
| Reference Number | REGCLE |
| Appointment Type | Permanent |
| Salary | R237,453 per annum |
| Salary Level | Level 05 |
| Location | Pretoria, Hatfield |
| Minimum Qualification | Grade 12 / National Senior Certificate |
| Work Experience | Not required |
| Application Method | Online |
| Enquiries | Contact numbers listed below |
Minimum Requirements
To qualify for the Registry Clerk position, applicants must meet the following requirements:
Educational Qualification
- National Senior Certificate or Grade 12 at NQF Level 4, as recognised by the South African Qualifications Authority (SAQA).
- No previous work experience is required.
Knowledge and Skills
Applicants should have basic job knowledge relating to registry operations, including exposure to a registry environment and an understanding of electronic and manual filing and administration.
The required skills and competencies include:
- Verbal and written communication.
- Good interpersonal relations.
- Flexibility and adaptability.
- Planning and organising.
- Technical competencies.
- Manual and electronic document management.
- Archiving and records management.
- Communication and record-keeping skills.
- Computer literacy.
Candidates should demonstrate an organised approach to handling documents and the ability to maintain accurate records.
Key Duties and Responsibilities
The purpose of the Registry Clerk position is to provide effective and efficient administrative clerical services that support registry operations and document management.
The successful candidate will perform the following duties:
1. General Registry and Clerical Support
- Register, stamp, sort and distribute incoming and outgoing physical and electronic documents and mail.
- Provide general clerical support to ensure the smooth operation of registry services.
- Issue and receive physical and electronic files.
- Photocopy and scan records when requested.
2. File Management and Administration
- Open new files and record them in the Register of Files Opened.
- Close files and register them in accordance with the registry procedure manual and approved file plan.
- Replace worn-out file covers when necessary.
- Complete relevant control sheets.
- Report files that are due for disposal.
3. Electronic Document Management
- Manage the SharePoint folder for Ministry documents.
- Record documents requiring scanning in the Register of Scanned Documents.
- Maintain electronic records and support the proper organisation of digital documents.
4. Records and Archival Management
- Arrange and pack records according to the transfer list.
- Make logistical arrangements for transferring archival records.
- Support the proper handling, storage and movement of official documents.
The employee will also be expected to contribute to operational excellence, support change initiatives and ensure compliance within their area of responsibility.
How to Apply for the Registry Clerk Vacancy
Interested candidates who meet the requirements should submit their applications through the online application link provided in the official vacancy notice.
Application link: CLICK HERE
Applicants should ensure that they review the full advertisement and follow the prescribed online application procedure. The vacancy information supplied does not specify additional supporting documents or a closing date, so candidates should confirm these details through the official application portal.
Enquiries
For further information about the Registry Clerk position, applicants may contact:
- Mr M Cilo: (012) 427 8514
- Ms N Khosa: (012) 427 8260
- Ms N Sekele: (012) 427 8599
Employment Equity Consideration
The vacancy notice highlights employment equity targets for persons with disabilities and youth applicants, both male and female. Eligible candidates from these groups are encouraged to apply.
Tips to Strengthen Your Application
- Ensure that you possess a recognised Grade 12 or National Senior Certificate.
- Highlight any exposure to registry work, filing or administrative activities, even if gained through studies, volunteering or other relevant experience.
- Demonstrate your computer literacy and familiarity with electronic document management.
- Emphasise your communication, organisation and record-keeping abilities.
- Read the official vacancy notice carefully and follow the online application instructions.
- Ensure that all information submitted is accurate and complete.
Final Thoughts
The Registry Clerk Vacancy 2026 offers a permanent government employment opportunity in Pretoria, Hatfield, with an annual salary of R237,453 at Level 05. Since no previous work experience is required, the position may interest Grade 12 graduates looking to begin a career in public administration and records management.
Qualified candidates should review the official advertisement, confirm the application requirements and submit their applications through the provided online link.
Leave a Comment