Maseno University has announced a job opportunity for qualified and experienced candidates to fill the position of Secretary – Grade Five. The vacancy is advertised under reference number MSU/ADM/DHR/02/26 and is suitable for applicants with training in Secretarial Studies and relevant office administration experience.
Maseno University is a public university based in Maseno, near Kisumu, Kenya. The institution continues to recruit qualified personnel to support its academic, administrative and operational functions. The university’s September 2026 vacancies announcement has set 12 October 2026 as the application deadline.
Maseno University Secretary Grade Five Vacancy Overview
- Position: Secretary – Grade Five
- Reference Number: MSU/ADM/DHR/02/26
- Employer: Maseno University
- Location: Maseno, Kenya
- Department: Directorate of Human Resources
- Terms of Service: Permanent and Pensionable
- Application Deadline: 12 October 2026
Requirements for Appointment
Applicants for the Secretary – Grade Five position should meet the following requirements:
- A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or an equivalent qualification from a recognized and accredited institution.
- At least one (1) year of relevant work experience.
Candidates should ensure that their academic and professional qualifications are clearly indicated in their CV and supported by the required certificates and transcripts.
Duties and Responsibilities
The successful candidate will undertake a range of secretarial and administrative duties within the university.
Key responsibilities include:
- Taking oral dictation.
- Performing word and data processing.
- Managing the e-office.
- Handling telephone calls and appointments.
- Ensuring the security of office records, documents and equipment.
- Maintaining an up-to-date filing system in the office.
- Operating office equipment.
- Managing office protocol.
- Managing office petty cash.
- Handling telephone calls and appointments.
The role requires effective organisation, confidentiality and the ability to manage routine office functions efficiently.
Terms of Service
The position is offered on Permanent and Pensionable terms, subject to the applicable Retirement Benefits Authority regulations and terms.
The vacancy information also states that certain other positions in the wider advertisement, including General Manager Grade KH 13 and Instructor Grade Eleven, are offered on three-year contracts renewable based on satisfactory performance. This contract arrangement does not apply to the Secretary – Grade Five position described here.
Who Can Apply?
The opportunity is open to candidates who possess the required Diploma in Secretarial Studies or an equivalent recognized qualification and have at least one year of relevant work experience.
Maseno University is an equal opportunity employer. Applicants from marginalized groups and persons living with disabilities are encouraged to apply. Applicants with disabilities should attach their NCPWD certificate as required.
Documents Required
Each application should be accompanied by the required supporting documents, including:
- Updated Curriculum Vitae.
- All academic certificates.
- All professional certificates.
- All academic transcripts.
- Latest payslip.
- Letters from three referees.
- NCPWD certificate, where applicable.
Applicants should ensure that all documents are complete and properly consolidated before submission.
How to Apply for Maseno University Jobs
Interested applicants should first visit the official Maseno University website to review the detailed job requirements and recruitment information. The university’s current vacancies page confirms that the September 2026 recruitment exercise closes on 12 October 2026.
Applicants are required to submit five hard copies of the application letter together with the required testimonials.
In addition, the application letter and all accompanying documents should be consolidated into one running PDF document and emailed to:
The email should clearly indicate the reference number of the position applied for: MSU/ADM/DHR/02/26.
Applications should be addressed to:
The Deputy Vice-Chancellor
Administration, Finance and Development
Maseno University
P. O. Box 333 – 40105
MASENO
Applicants should submit their applications on or before 12 October 2026.
Important Application Information
Applicants should take note of the following:
- Applications received after the deadline will not be considered.
- Only shortlisted candidates will be contacted.
- Canvassing will lead to automatic disqualification.
- Maseno University does not charge any fee for the recruitment and selection process.
- Applicants should provide accurate information and complete supporting documentation.
- The application email should clearly state the relevant vacancy reference number.
Tips to Boost Your Application
Applicants should tailor their CV to the Secretary – Grade Five position and clearly demonstrate their secretarial training and relevant work experience.
Highlight practical experience in areas such as office administration, document management, filing, word processing, appointment management, telephone handling and e-office systems where applicable.
Additionally, check that your certificates, transcripts, payslip and referee letters are included before sending the application. Since the university requires the electronic documents to be combined into one running PDF, applicants should organize their files carefully before submission.
Application Deadline
The deadline for the Maseno University Secretary – Grade Five Job Vacancy 2026 is:
12 October 2026
Applications submitted after the closing date will not be considered.
Final Thought
The Maseno University Secretary – Grade Five vacancy provides an opportunity for qualified secretarial professionals to join the university’s administrative workforce. Candidates who meet the Diploma and experience requirements should prepare their application documents carefully, indicate reference number MSU/ADM/DHR/02/26, and submit their applications through the prescribed channels before 12 October 2026.
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